Attorneys are by nature busy individuals. For small and solo practitioners, they cannot be in their office every minute of the day. Court appearances, client conferences, business meetings and depositions all take the attorney from their office. This situation does not help the other client who needs to speak with the attorney, deliver documents to his or her office or schedule an appointment.
Communication
Email, voice mail and smart phones have become common communication tools in the new high tech age. But at the same time, none of these communication tools can replace a trained and professional receptionist. How many times in many different businesses has a person complained that they couldn’t get a live person to speak with concerning their case. Communicating through machine can be perceived as a more disinterested or impersonal approach to a matter.
The use of trained and professional receptionists through Intelligent Office solves this perception problem. For the fraction of the cost of a full time secretary or receptionist, the attorney can now have their calls answered by a live person. Often, many of the reasons for the calls can be handled by the Intelligent Office operators, saving the attorney additional time. There will be no payroll taxes, no insurance to pay, no retirement benefits to consider. The attorney will pay a fee to Intelligent Office on an ala carte basis, paying for only what is used.
Using Intelligent Office as a Branch Office
The sole practitioner or small firm attorney will benefit from the prestige and technological offerings of Intelligent Office. Office space for a sole office is expensive in most cities. Conference rooms using a good deal of square footage rarely justify their cost based on their use.
Intelligent Office offers meeting and conference rooms on a per use basis. Work stations for the attorney’s virtual office are also available. When the attorney needs to meet with a client, hold a deposition or conduct a business meeting, the conference rooms at Intelligent Office are at the attorney’s disposal. In addition, receptionists are available at all times during the day to receive clients and sign for certified mail and courier deliveries. Because these services are shared with other virtual attorney’s the cost is far less than hiring full time personnel.
Medium and Large Firms See benefits of a Virtual Office
Many firms desire to open a satellite office in a new city, but cannot justify the expense of a full office and additional employees to operate it. Most medium and full sized firms will not risk their reputation and brand with a small, store front law office.
Intelligent Office provides the perfect solution. With the support staff provided by Intelligent Office, one attorney can often operate the branch office. The attorney will be located in a large, state of the art office in a prestigious location. Fully appointed conference and meeting rooms are available when needed, and are charged to the firm only when used. The firm will pay for what it uses and will use only what it needs.
For a personal tour and an opportunity to experience the benefits our professional staff has to offer your business, call Dana today at 561-472-8400 or email danam@intelligentoffice.com
