Using a Virtual Office and Virtual Assistant to Minimize Your Office Overhead

Using a Virtual Office and Virtual Assistant to Minimize Your Office Overhead

Minimizing overhead for a small business is critical to its viability and success.
For most businesses the primary need for professional office space is for client
meetings. Ask yourself how many hours a week do your clients come to your
office. A virtual office provides an affordable and professional alternative to
renting traditional office space. Renting cheap office space doesn’t give your
business a professional image and renting traditional office space in a good
location often costs more than it’s worth. Here are a few of the cost-saving
benefits of virtual offices compared to leasing traditional office space.

Traditional Office Lease
Usually locked in to a long-term
commitment for multiple years.
You pay for all the space regardless
of your use.
Requires your own technology such
as phone systems and security.
Requires the expense to staff the
office or lock when you’re gone.
Requires the purchase of furniture
such as desks, chairs and conference
tables.
Requires insurance to cover your
office furniture and technology.


Virtual Office Lease
Office rentals are available hourly,
daily, or monthly.
You only pay for the space you need,
when you need to use it.
Use of phone systems and other
technology included.
A virtual office is staffed by a shared
employee, even when your away
from the office.
A virtual office provides furnished
offices and conference rooms.
Office furniture in a shared office is
covered by the company.

Keys to a professional image is promoting a physical location....part 2

The second key to a professional image is promoting a physical location.

You don’t have to spend any time in your virtual office location, but it’s important to advertise the fact that you have a physical office to make your business seem more established and reliable. Leading virtual office companies are located in Class “A” commercial office buildings with prestigious addresses. This address becomes your business address. As a virtual office client, your “office” is staffed and represented professionally during business hours. Your clients will always be greeted even when you are not there.

The third key to a professional image is the ability to send and receive mail and faxes without using a PO Box or a public fax machine. A full-service virtual office company helps you avoid unwanted trips to the office to pick up your mail or faxes, by forwarding mail and faxes to the address of your choice. You should also choose a virtual office company that includes a locked, private mailbox that you can access 24/7. When you’re traveling, make sure your virtual assistant is able to monitor and forward mail to you anywhere in the world. Many virtual office companies provide postal services including mailboxes, package receiving, shipping, express delivery and other postal conveniences.

The fourth key to a professional image is meeting clients in a professional setting. Coffee shops and restaurants aren’t professional places to conduct business and they are full of potential distractions. Choose a virtual office company with a prestigious business address in an established Class “A” commercial building. Make sure your virtual office company also provides professionally designed and furnished offices, conference rooms and reception areas staffed with knowledgeable, friendly people. Make certain your virtual office has an appropriate sized conference room, beautifully appointed and equipped to make you and your business shine.

If you work from home, a virtual office is also great way to protect your privacy so you don’t have to invite clients to your house or give away your home address. Make sure you find a shared office solution that is available a la carte, so you pay only for what office space and virtual office services you use.

Using a Virtual Office to Create and Maintain a Professional Image!

Using a Virtual Office to Create and Maintain a Professional Image 

People are more likely to want to do business with you when your business looks successful, professional and well-established. When most people think of successful businesses, they think of physical offices, singular phone numbers and multiple employees. You can have all that and more with a virtual office for a fraction of the cost of renting office space and hiring a staff to handle customer inquiries. The first key to a professional image is providing a single business phone number that people can call instead of asking people to track you down by promoting two or three different phone numbers. Using cell phones as your primary or only business number does not communicate professionalism. The use of a virtual office phone number also helps protect the privacy of your personal phone numbers and provides a single point of contact for your customers whether you’re out of town, working from home, or simply out on an errand.  

Visit http://www.intelligentoffice.com/locations/florida/palm-beach-gardens/palm-beach-gardens.aspx for more information on Palm Beach virtual office Intelligent Office® virtual services.