Virtual assistants to the Rescue........"Backed by the latest IT solutions!"

Tip#3 Backed by the latest IT solutions

All professional remote receptionists should be backed by leading-edge technology

so they can route calls to any phone and offer many conveniences for

retrieving messages and faxes including:

• Sufficient voice mailbox capacity including longer messages.

• Routing faxes to a virtual web-mail box or shared office space.

• Re-directing faxes to another fax machine.

• Converting your incoming faxes to a .pdf document.

• E-mailing faxes and voicemails to you anywhere in the world.

Leading virtual office companies should provide multiple, highly trained virtual

assistants who are all equally knowledgeable about your business to handle

incoming calls. To make sure you never miss important calls, use a virtual office

company with multiple trained assistants attending the phones simultaneously.

 Visit http://www.intelligentoffice.com/locations/florida/palm-beach-gardens/palm-beach-gardens.aspx for more information on Palm Beach virtual office Intelligent Office® virtual services.

Office Space Palm Beach Gardens & North Palm Beach Florida Helps Local Law Firms Reduce Expenses

Office Space Palm Beach Gardens & North Palm Beach Florida Helps Local Law Firms Reduce Expenses

By Executive Suites & Virtual Office Services Reviews
Dated: Sep 27, 2010

Lawyers in Palm Beach Gardens, Florida get help from Intelligent Office’s plan to reduce overhead for law firms without reducing the professional image and services Office Space & Executive Suites in Palm Beach Gardens, Intelligent Office® is delivering cost effective office space solutions with flexible terms that are consistent with the way business gets done today in the new economy. Many law firms in Palm Beach Gardens, Florida have found that Intelligent Office provides executive suites, conference rooms and state of the art virtual services that offer the highest level of professionalism at a fraction of the cost over traditional office space costs and equirements.

“Businesses in South Florida are looking to Executive Suites Palm Beach Gardens, Intelligent Office® to help cut costs in order to survive this economic downturn and to operate more efficiently in the future,” said David Middleton, President. “Clients can dramatically reduce their costs on facilities’ expenses, which is typically their second largest fixed line item. Additionally, there is no upfront capital expenditure enabling businesses to retain their cash. Whether you are in the office or traveling, state of the art technology in Intelligent Offices’ virtual services which operate so seamlessly that no one would ever know that you are out of the office. “

“Intelligent Office® provides virtual office services, shared office space, and executive office suites at a prestigious business address in Palm Beach Gardens. Our professional office environment allows you to provide a distinctive, address for your business identity, as well as an impressive place to meet clients. We are very proud of the number of law firms that we have as clients”, added Middleton. To see firsthand how our services benefit attorneys, click on the video...

Join thousands of growing small and medium businesses that benefit from outsourcing their office and
workplace needs to Intelligent Offices nationwide allowing them to focus on their core business and higher
profitability.
Intelligent Office’s virtual office solution provides professional office space, conference rooms by the
hour, remote and on-site receptionist services, capable and professional administrative support and much
more. Businesses that need professional and flexible shared offices for a short time or long-term basis find
that Intelligent Office's virtual business addresses in Palm Beach Gardens meet their office space needs
precisely.
If you have a home office, a virtual office address is a great way to protect your privacy. Intelligent
Office® Executive Suites Palm Beach Gardens creates the ideal opportunity to upgrade your business
image while reducing your overhead and improving your company presence.

Virtual Assistants to the rescue..... "Better Communications!"

Tip #2 Better Communications!

Virtual assistants should be able to answer phone calls in the name of your
company with any greeting you’d like. You should also seek a company that provides
a professional staff that has the ability to screen and route your business
telephone calls according to the exact instructions you provide. A quality virtual
assistant service should be able to provide the same connectivity and attentiveness
you’d expect from hiring a traditional receptionist, without personal days,
vacation days, sick days, or other lapses in coverage.
In the case that calls need to be routed to a voice mailbox, make sure your
virtual assistant service is able to provide individualized greetings and the ability
to update contact instructions or call handling requirements as often as needed
- even several times throughout the day.

Virtual Assistants to the rescue!

Tip # 1

Virtual assistants are particularly useful if you only need part-time administrative assistance, but you can also utilize multiple virtual assistants for full-time projects. For example, promoting an event might cause an increase in phone calls so a team of virtual assistants provided by a full-service virtual office company can handle the volume without the need to hire additional employees or find and train temporary help. Think of having access to a pool of highly flexible, qualified personnel that are ready for any demands that your business has – but unlike a traditional office, you only pay for them when you need them!

Campaigns made easy!

Virtual assistants are particularly useful if you only need part-time administrative
assistance, but you can also utilize multiple virtual assistants for full-time
projects. For example, promoting an event might cause an increase in phone
calls so a team of virtual assistants provided by a full-service virtual office company
can handle the volume without the need to hire additional employees or
find and train temporary help. Think of having access to a pool of highly flexible,
qualified personnel that are ready for any demands that your business has – but
unlike a traditional office, you only pay for them when you need them!

Using a Virtual Assistant to Delegate Your Task-Oriented Office Work

As a small business owner, your time is valuable. It needs to be spent on generating
new customers, existing clients and focusing on your business strategy.
That means delegating the day-to-day tasks and duties that take you away from
spending time on your company vision, your prospects, your customers and
your employees.

A virtual assistant is more than a telephone receptionist. A skilled virtual assistant staff can screen unwanted calls, answer very specific questions about your
business and much more – truly a personal assistant. Here are a few of the
common tasks a virtual office assistant should be able to handle with ease:

• Schedule appointments and coordinate meeting details
• Handle registrations for seminars and events
• Capture new prospect information
• Handle data entry
• Take credit card payments by phone
• Route messages and voice mail to a cell phone or email inbox
• Answer customer inquiries
• Provide customer order processing
• Disseminate lead information
• Complete online order processing
• Forward mail
• Fulfillment of marketing materials
• Offer notary services
• Distribute company payroll
• Complete customer intake forms
• Assist with any other custom fulfillment